Privacy Policy

Jobs In Zanzibar ("Jobs In Zanzibar", "we", "us" or "our") is a recruitment and employment platform operated as part of the TZ Digital Company Limited ecosystem.

We take the privacy of candidates, employers, website visitors and other users seriously. This Privacy Policy explains how we collect, use, store, analyse, share and otherwise process personal information when you:

• Visit JobsInZanzibar.com;
• Create a candidate or employer account;
• Upload a CV or other documents;
• Apply for a vacancy;
• Submit a vacancy;
• Communicate with us;
• Participate in an interview or screening process;
• Use our recruitment services; or
• Interact with other services operated by TZ Digital Company Limited.

By using Jobs In Zanzibar or submitting information to us, you acknowledge that your information will be processed in accordance with this Privacy Policy.

Jobs In Zanzibar provides recruitment, candidate sourcing, job advertising, screening and related employment services.

References to the TZ Digital Company ecosystem include TZ Digital Company Limited and websites, businesses, brands, platforms and services owned, operated, managed or administered by TZ Digital Company Limited.

Our systems may be shared across different TZ Digital services. For example, we may operate centralised:

• Customer relationship management systems;
• Databases;
• Cloud infrastructure;
• Communication systems;
• AI systems;
• Automation platforms;
• Analytics platforms;
• Marketing systems; and
• Administrative systems.

This means information originally provided to Jobs In Zanzibar may be processed through systems used elsewhere within the TZ Digital Company ecosystem.

The information we collect depends on how you interact with us.

3.1 Candidate Information

If you register as a candidate, apply for employment or otherwise provide your details to us, we may collect:

• Full name; email address; telephone number; WhatsApp number;
• Date of birth, where required; gender, where provided or legitimately required;
• Nationality; current location; residential location;
• Work authorisation or residency status; preferred job locations;
• Employment history; current and previous employers; job titles;
• Salary information; salary expectations; notice period; availability;
• Education history; professional qualifications; certifications; languages; skills;
• References; CV/resume; cover letters; candidate profile photographs;
• Portfolio information; interview responses; screening information;
• Application history; jobs viewed or applied for;
• Communications with Jobs In Zanzibar and relating to recruitment processes; and
• Other information you choose to provide.

Additional Verification Information

Where permitted and necessary for a particular role, we may also process:

• Identity documents; passport information; national identification information;
• Residence information; employment references;
• Police or background checks; and
• Other information required to verify suitability for a role.

If you use Jobs In Zanzibar as an employer, recruiter or business representative, we may collect:

• Your name; business name; job title;
• Business email address; telephone number; WhatsApp number;
• Company address; website; billing information;
• Vacancy information; recruitment requirements; candidate preferences;
• Interview feedback; hiring decisions;
• Communications with candidates and with Jobs In Zanzibar; and
• Information necessary to provide recruitment or advertising services.

When you access our website or online services, we may automatically collect certain technical information, including:

• IP address; browser type; device type; operating system;
• Pages visited; referral source; date and time of visits;
• Approximate location; cookies; session information;
• Website interactions; log information; and security information.

We may use analytics and monitoring technologies to understand how our services are being used and to improve performance, security and user experience.

We may use personal information for purposes including:

• Creating and maintaining candidate profiles;
• Processing job applications and matching candidates with opportunities;
• Searching for candidates on behalf of employers;
• Reviewing CVs; screening candidates; contacting candidates regarding opportunities;
• Arranging interviews; checking availability; assessing qualifications and experience;
• Conducting reference checks; supporting employers during recruitment;
• Administering job advertisements; improving our recruitment services;
• Preventing fraud or misuse; maintaining security of our systems;
• Providing customer support; maintaining business records;
• Conducting analytics; developing and improving our technology;
• Operating AI and automation workflows;
• Sending service-related communications and relevant employment opportunities;
• Managing billing and payments;
• Complying with legal or regulatory obligations; and
• Operating and developing the wider TZ Digital Company ecosystem.

This can include sharing information with other TZ Digital Company Limited departments, brands, websites, platforms, internal technology systems, central databases, CRM, marketing, automation, AI and administrative services.

This sharing allows us to operate centralised systems, improve our services, identify relevant opportunities, manage customer and candidate relationships, prevent duplicate records and develop new services.

For example, your contact details may exist within a central TZ Digital CRM rather than a database exclusively used by Jobs In Zanzibar.

Marketing Across the TZ Digital Ecosystem

Where legally permitted, we may use information such as your name, email address or telephone number to inform you about other relevant services operated within the TZ Digital Company ecosystem.

You may opt out of marketing communications at any time. Opting out of marketing will not prevent us from sending communications that are necessary to administer your account, application or recruitment process.

AI may be used to assist us with activities including:

• Reading, parsing and extracting information from CVs;
• Identifying qualifications, employment history and skills;
• Creating candidate profile summaries and structured candidate records;
• Comparing candidate experience against job requirements;
• Identifying suitable vacancies or candidates; candidate search and ranking;
• Drafting candidate and employer communications;
• Generating interview questions; summarising interview information;
• Analysing, categorising and improving job descriptions;
• Detecting duplicate candidate profiles; data quality checks;
• Administrative processing; workflow automation; customer support;
• Fraud, spam or abuse detection; and
• Improving the efficiency of our recruitment processes.

AI Does Not Replace the Employer

We may use technology supplied by third-party AI, machine-learning, cloud-computing and automation providers. When these systems are used, relevant information may be transmitted to or processed by these providers.

This may include information contained within CVs, candidate profiles, job descriptions, application information, emails, messages, interview information and other recruitment-related records.

We aim to limit information provided to external technology providers to what is reasonably necessary for the relevant processing.

Our systems may automatically analyse candidate profiles and vacancies, considering information such as:

• Job title; employment history; years of experience; skills; qualifications;
• Languages; location; salary expectations; availability;
• Industry experience; seniority; keywords within a CV;
• Employer requirements; and previous application activity.

These factors may be used to generate recommendations, match scores, rankings or other indicators designed to assist our recruitment team or employers.

The purpose of Jobs In Zanzibar is to connect candidates and employers. Candidate information may therefore be disclosed to existing or prospective employers where we believe there is a legitimate recruitment purpose.

Information shared may include: name, CV, candidate profile, photograph, work experience, qualifications, skills, salary expectations, availability, screening results, interview information, references and other information relevant to the vacancy.

In addition to employers and companies within the TZ Digital ecosystem, information may be shared with service providers that assist us with: website hosting, cloud hosting, databases, email, SMS, WhatsApp and messaging, CRM, recruitment software, AI services, automation, analytics, cybersecurity, data backup, document processing, payment processing, accounting, legal and professional advisory services.

We may also disclose information where reasonably necessary to:

• Comply with law or a court order;
• Respond to a lawful request from a public authority;
• Protect our legal rights or investigate suspected fraud;
• Protect our systems or users; or
• In connection with a sale, restructuring, investment, merger or transfer involving all or part of our business.

Jobs In Zanzibar uses internet-based technology, cloud services, AI platforms and other service providers that may operate in multiple countries. As a result, personal information may be stored, transmitted or processed outside Tanzania.

Where international transfers are subject to applicable data protection requirements, we will seek to use appropriate safeguards and comply with applicable requirements governing cross-border transfers.

Depending upon the circumstances and applicable law, we may process personal information based on:

• Your consent;
• Steps necessary to provide a service requested by you;
• Performance of a contract;
• Our legitimate business interests;
• The legitimate interests of an employer seeking candidates;
• Compliance with legal obligations;
• Protection of our rights or the rights of another person; or
• Other lawful grounds available under applicable legislation.

Where processing relies on consent, you may withdraw that consent, subject to legal and operational limitations. Withdrawal of consent does not necessarily require deletion of information that we are legally entitled or required to retain.

Recruitment does not always result in immediate employment. We may therefore retain candidate profiles after an individual application has ended so that we can:

• Maintain your candidate account and consider you for future positions;
• Contact you regarding relevant opportunities;
• Maintain recruitment records; resolve disputes; prevent fraud;
• Analyse our recruitment services; and comply with legal obligations.

Retention periods may differ depending upon the nature of the information and why it was collected. We will seek not to retain identifiable personal information for longer than reasonably necessary, subject to legal, contractual and legitimate business requirements.

You may request deletion of your candidate information as described in Section 19.

Candidates are responsible for ensuring that information submitted to Jobs In Zanzibar is accurate and truthful. You should update your profile when information changes.

We use reasonable technical and organisational measures designed to protect information against unauthorised access, loss, misuse, alteration, disclosure and destruction.

These measures may include access controls, authentication systems, server security, backups, logging, encryption and staff access restrictions where appropriate.

Depending upon applicable law and your circumstances, you may have the following rights:

We may need to verify your identity before fulfilling certain requests. Some rights are subject to legal exceptions — for example, we may be required to retain certain information for legal, accounting, security or dispute-resolution purposes.

You may request that your Jobs In Zanzibar candidate profile be deleted. Where a valid deletion request is received, we will take reasonable steps to remove applicable personal information from active systems unless there is a lawful reason for retaining it.

Information may remain temporarily within system backups, security logs, financial records, records required by law, or records necessary for the establishment, exercise or defence of legal claims.

We may send communications regarding relevant vacancies, recruitment services, candidate services, employer services, platform updates and relevant products or services within the TZ Digital Company ecosystem.

Where applicable, marketing messages will include a method of opting out. You may also contact us and request that marketing communications stop.

Jobs In Zanzibar may use cookies and similar technologies for purposes including: keeping users signed in, remembering preferences, website functionality, security, measuring website traffic, understanding user behaviour, measuring advertising performance and improving our services.

Some cookies may be provided by third-party technology or analytics providers. Where required, additional information may be provided through our Cookie Policy or cookie management tools.

Jobs In Zanzibar may contain links to employer websites, social media platforms or other third-party services. We are not responsible for the privacy practices of independent third parties.

You should review the privacy policies of those organisations before providing personal information directly to them.

Jobs In Zanzibar is intended primarily for individuals who are legally able to seek employment. We do not knowingly seek to collect personal information from children where doing so would be unlawful.

Where a position legally permits employment of a person below the age of 18, additional requirements or parental/guardian involvement may apply.

Processing of personal information by Jobs In Zanzibar does not create an employment relationship and does not guarantee an interview, shortlisting, employment, a response from an employer, or selection for a vacancy.

Final employment decisions are normally made by the relevant employer.

We may update this Privacy Policy from time to time to reflect changes to our services, new technology, new AI functionality, changes within the TZ Digital Company ecosystem, changes to our business practices, or changes to legal or regulatory requirements.

The latest version will be published on JobsInZanzibar.com with an updated revision date. Where changes materially affect how personal information is used, we may provide additional notice where appropriate.

We aim to process personal information in accordance with applicable data protection and privacy requirements relevant to our operations, including applicable principles under Tanzania's personal data protection framework.

Because Jobs In Zanzibar operates in Zanzibar and uses international cloud and technology providers, different privacy or data-transfer requirements may apply depending on the nature of the processing and location of the individuals involved.

Nothing in this Privacy Policy is intended to limit statutory privacy rights that cannot lawfully be excluded.

If you believe your personal information has been processed incorrectly, you should contact Jobs In Zanzibar in the first instance so that we can investigate the issue.

For questions about this Privacy Policy, the use of your personal information, AI processing, candidate information or a request to exercise your privacy rights, please contact us through the contact details published on JobsInZanzibar.com.

Please include sufficient information for us to identify your account or candidate profile and understand your request.